Trail sacred forest long trail - Rules and Regulations

ORGANISERS

The Fifth Edition of TRAIL SACRED FORESTS is organized by the ASD BADIA PRATAGLIA 2001, FIDAL affiliated, with the support of Pro Loco Badia Prataglia, on Saturday, 26th May 2018. The race over a long distance is held in a natural environment in semi self-sufficiency and it is listed on the FIDAL "EOLO FIDAL MOUNTAIN AND TRAIL RUNNING GRAND PRIX" national calendar and on the international I.T.R.A. (International Trail Running Association) 50km race with 3000D+ calendar.

RULE AND REGULATION ACCEPTANCE

The Trail Sacred Forests is held under these Rules and Regulations, any amendment and notice (prior approval from FIDAL) will be available at www.trailsacredforests.com and on the Facebook Page Trail Sacred Forests, in compliance with the F.I.D.A.L. Regulation (rule 252 Trail Running).
Furthermore, all competitors are required to abide by the road safety rules, particularly where the course of the race overlaps the roads open to traffic. Each participant in the Trail Sacred Forests must unreservedly comply with every section of these Rules and Regulations.
Entering this race, each runner makes a commitment to comply with the current Rules and Regulations, he/she understands and accepts that the Organisers will not be held responsible for any accidents, injury, illness, loss or damage to people or properties which may arise as a result of his/her participation in the event.

GENERAL INFO

The Trail Sacred Forests is a Trail Running Event (race in a natural environment/mountain) along the paths of the National Park of Casentino Forest. Participants may register for the following distances: • LONG TRAIL 50KM 3.000 D+ • TRAIL 24 KM 1.500 D+ • SHORT TRAIL 14 KM 800 D+ All races are held in semi self-sufficiency.

REQUIREMENTS TO COMPETE

• The following are allowed to take part in the competition: Italian and foreign athletes who are members of FIDAL affiliated Clubs, born in 1998 and previous years, or;
• Italian and foreign athletes who are members of a foreign Federation affiliated to IAAF, in compliance with the applicable rules, that is prior evidence of a self certification form (see attachment) certifying the athlete's membership, or;
• Italian and foreign athletes residing in Italy, aged 20 and above (on 31st Dec. 2018) who have been issued a RUN CARD EPS by FIDAL as members of a sport promotion body. Each entrant, with no exemption, is to validate his/her registration by a MEDICAL CERTIFICATE FOR COMPETITIVE ATHLETICS, valid on the date of the race, 26th May 2018, or;
• Italian and foreign athletes, aged 20 and above (on 31st Dec. 2018) who are RUN CARD members. Each entrant, with no exemption, is to validate his/her registration by a MEDICAL CERTIFICATE FOR COMPETITIVE ATHLETICS, valid on the date of the race, 26th May 2018. Foreign athletes who do not reside in Italy may present a medical certificate issued in their own country showing fitness according to the medical tests required by the Italian law: a) medical examination; b) complete urine analysis; c) electrocardiogram rest and after exercise; d) spirometry.
Each athlete must present a medical certificate for competitive athletics ( see D.M. 18.02.1982 tab. B) valid on the date of the race.

SEMI SELF-SUFFICIENCY

The race is held in water and food semi self-sufficiency. Water and other refreshment stations shall be provided at suitable places along the course. No refreshment station will provide disposable plastic cups and runners will have to use their own drinking cups. Each athlete must provide to be autonomous between aid stations in relation to food obligatory reserve and water supply. Assistance is not allowed along the course and may only be provided at aid stations. No runner, other than the registered ones, will be allowed to accompany athletes along the course.

REGISTRATIONS

Registrations will be open on February 2nd 2018 and closed on May 20th 2018 but they may be closed sooner if maximum entry numbers are reached as follows: 300 places for Long Trail 50km; - 300 places for Trail 25km - 300 places for Short Trail 14km. If the number of registrations is superior to the permitted number of runners, the Organization may set up a waiting list to match overbooking with potential withdrawals (under the terms that will be notified on the website www.trailsacredforests.com and on the Facebook page Trail Sacred Forests).
Organizers reserve the right to deliver a number of wild cards exceeding the permitted number of athletes, at their own discretion. Entries can be carried out uniquely online and entree fees are to be paid by credit-card through the provided link on the internet official website of the event www.trailsacredforests.com or at www.enternow.it. Potential registration in situ availability will be notified at www.trailsacredforests.com and on the Facebook page Trail Sacred Forests. No runner shall be allowed to compete - race bibs won't be distributed and entry fee won't be refunded - unless his/her registration is validated by a medical certificate for competitive athletics.

ENTRY FEES

From February 2nd 2018 to April 25th 2018
• LONG TRAIL 50 KM: 45 EURO
• TRAIL 25 KM: 25 EURO
• SHORT TRAIL 14 KM: 15 EURO

From April 16th 2018 to May 20th 2018
• LONG TRAIL 50 KM: 55 EURO
• TRAIL 25 KM: 30 EURO
• SHORT TRAIL 14 KM: 15 EURO

Entry form and terms of payment are available at TDS -Timing Data Service platform. Entry fees include: race bib; medical assistance during the race; refreshments during and after the race; race-kit containing technical items and/or foodstuff; pasta party; finisher medal; changing room and shower service.

ENTRY FEE REFUNDING

No finalized registration will be refunded, whatever the reason of the withdrawal; no deferrals to later events will be allowed; no bib transfer from an athlete to another will be allowed.

MANDATORY/STRONGLY RECOMMENDED EQUIPMENT

MANDATORY: Each participant must agree to keep with them all the mandatory equipment on the list, detailed below, at all time throughout the event, lack of which will result in disqualification. There may be equipment checks at bib collection, at the start, on route and at the finish. (The following list may be adapted to weather conditions on the day of the race): Race bib easily visible at any time of the race and for each race (there will be several bib checkpoints along the course, make sure you have been properly checked in at every checkpoint, lack of which will result in disqualification) -  fully charged mobile phone (with the organization's security numbers saved) - water bottle or bladder or cups (refreshment stations won't provide disposal plastic cups) - survival blanket (only for Long Trail 50 km 3.000d+ and Trail 25km 1.500d+) - whistle (only for Long Trail 50 km 3.000 d+ and Trail 25km 1.500d+) - fully charged head torch (only for Trail 50 km 3.000 d+).
STRONGLY RECOMMENDED: supply of water of 1/2 liter minimum - windproof jacket - food reserve - trail-running shoes (for a firmer grip on slippery ground) - poles admitted.

BIB AND RACE-KIT DISTRIBUTION

Bib/race-kit will be collected on Friday May 25th from 3:00 pm to 10:00pm and on Saturday morning up to one hour before the start of the chosen race.

SECURITY AND MEDICAL ASSISTANCE

Each aid station is provided of a radio or telephone link to the race Headquarters. A medical team, a rescue team and ambulances are present on the area of the event. Security posts are designed to give assistance to any person in danger by the Organization's own means or other specifically appointed bodies'. The official medical qualified personnel have the power to order an athlete who is judged to be unable to continue the event, to retire from the competition. First responders may, at their own discretion, evacuate by any means any runners who are judged to be in danger. If needed, for the benefit of the rescued person, official rescue procedures will be activated at the sole discretion of the organizers. Official rescue team members will take the charge of organizing rescue operations by any suitable mean of intervention, including helicopters. Under the current regulations, rescue costs related to the employment of such special means, will be charged to the rescued person. Runners who contact a doctor or search and rescue personnel submit themselves to their authority and agree to accept their decisions.

CHECKPOINTS AND AID STATIONS

Runner check-ins are carried out at every checkpoint or aid station. Make sure your bib is easily visible when having access to an aid station. A map of the course with aid and refreshment station location will be available at the website www.trailsacredforests.com. Unexpected check posts are set-up at posts other than those of refreshment or security points. Their location is not divulged by the Organization.

TIME LIMITS, CUT-OFF TIMES, DROP OUTS AND REFRESHMENTS

TIME LIMITS:
LONG TRAIL 50 Km - 3.000D+ - 11 hrs and 30 mins, TRAIL 25 Km – 1.500 D+ - 5 hrs and 30 mins.
Sweepers will follow after last runners to make sure that no-one is left unattended on the course.
CUT-OFF TIMES: LONG TRAIL 50 KM – 3.000 D+: 1) Diga di Ridracoli 25 Km, 5 hrs after the start.
TRAIL 25 Km - 1.500 D+ 1) Eremo di Camaldoli 9 Km, 2 hrs and 30 mins after the start.
Runners reaching the checkpoints after the time limit set will be stopped and excluded from the race. The medical personnel operating along the course or at checkpoints may exclude from the race any competitor who is judged to be unable to continue the event. In such a case the competitor must agree to accept the medical staff decisions. Competitors reaching the checkpoints after the time limit set, injured individuals, competitors who are judged to be unable to continue the event and athletes who drop out, will be taken to the arrival by shuttle service. Competitors who withdraw from the race at any point of the route other than a checkpoint, must get to the arrival by their own means and are required to immediately inform the race organizers about their decision to withdraw, by phone or via SMS to the provided numbers, in order to avoid unnecessary researches, for which the runners will be charged.
Food and beverage from refreshment stations must be consumed on site; no direct drinking from refreshment station bottles, no littering. Runners must be autonomous in terms of water and nutrition between aid stations. A refreshment station will be set up at the finish line too.
WEATHER - In case of extreme weather conditions (limited visibility, snow, heavy rain) the Organization reserves the right to modify the route at any moment in order to avoid any danger or risk to the participants. Any adjustment will be notified to participants and properly flagged by the race crew. The organization reserves the right to suspend or cancel the event, defer the start, modify the route or cut-off times in order to preserve runners, volunteers and rescue team members' safety in case of extreme weather conditions.
REFRESHMENT STATIONS:
LONG TRAIL 50KM 3.000 D+ At: km 9 – km 15 (fluids only) – km 23 – km 30 (fluids only) – km 35 – km 44
TRAIL 25KM 3.000 D+ At: km 9 – km 15 (fluids only) – km 20
SHORT TRAIL 14KM 800 D+ km 8

DISQUALIFICATIONS AND PENALTY

The following violations will result in immediate disqualification and race-bib removal:
- checkpoint skipping - departure from a checkpoint after cut-off times - short-cutting - being accompanied along the course - course littering - lack of assistance to a runner in distress; offence or threat to volunteers or race organizers; use of means of transport along the course; refusal to undergo a medical check during the race; refusal of having mandatory equipment checked; lack of an item listed as part of the compulsory equipment; getting personal assistance beyond allowed places; leaving items from personal equipment on the course - polluting or disrespecting the natural environment of the race (both for runners and their crew).

PRIZES

CLUBS: Three first clubs with the higher number of participants in the competition races
ATHLETES: Top 3 male and female finishers for every race and age category
CATEGORIES: : A <39 MEN B 40/49 MEN C 50/59 MEN D 60/> MEN E <49 WOMEN F 50/> WOMEN

IMAGE RIGHTS

Entering the competition, the participants consent to the Organization's freely using, at any time and without territorial limits, photographs or any recordings of their image taken during the trail event.

DECLARATION OF RESPONSIBILITY AND CONSENTS

For any matters not expressly included herein, reference shall be made to FIDAL Regulations. By voluntarily signing the entry form and taking part in the competition, the competitor declares to abide by the current Rules and Regulations and any amendment that may occur. Signing the entry form, the participant understands and accepts that the Organisers will not be held responsible for any accidents, injury, illness, loss or damage to people or properties which may arise as a result of his/her participation.
Participant represents: to be perfectly aware of any characteristics and specificity of the competition, to understand and acknowledge the risks and danger associated to his/her participation in a mountain trail running event such as potential exposure to extreme conditions and circumstances (including without limitation, cold wind, rain, snow, limited visibility, etc.), to be aware of the risks for personal safety related to his/her participation in the race, and understand and acknowledge that his/her participation in the event requires to be healthy and fit enough and to have trained properly for it; to waive all claims against the organisers in anything relating to responsibility for any damage he/she may incur or cause to third parties, including bodily harm before, during and after the race and including damage to his/her property and third parties' and/or in relation and/or as a consequence of his/her participation to the event; to waive all claims against the organisers in anything relating to responsibility for any theft and/or damages his/her properties may incur in and of whose preservation the organization is not responsible for; and in anything relating to damages he/she may cause to third parties or third parties' properties. Participants are committed to carry with them at all times the mandatory equipment required and release the organization with respect to any liability, damage, body injury, sickness and disease which may result from mandatory equipment failure. Participants assume all risks and responsibility for any damage, liability, losses or expenses that they incur as a result of their participation in the event.
Each Participant grant full permission for the organisers to use his/her personal information for purposes in connection with the event and any subsequent event that they may organize and to use any photographs or any other record of this event that may depict his/her image to make videos, notice wards, publication both on paper and online (download included).

CANCELLATION

In case of cancellation of the event due to circumstances amounting to force majeure more than 15 days before the date of race, 50% of the registration fee will be refunded. The refund percentage justifies the organization several non-recoverable expenses incurred at the date of the cancellation.
Entry fees are non-refundable in case of interruption or cancellation of the race due to adverse weather conditions or any other reason beyond the organization's control.

Run between the most Ancient and Pristine Forests in Europe

Registrations

The following athletes are allowed to take part in the Trail Sacred Forest OPEN competition:
FIDAL members, aged 20 and above (on 31st Dec. 2018); IAAF affiliated Federation Italian and foreign athletes residing in Italy, aged 20 and above (on 31st Dec. 2018) who have been issued a RUN CARD EPS by FIDAL as members of a sport promotion body. Each entrant, with no exemption, is to validate his/her registration by a MEDICAL CERTIFICATE FOR COMPETITIVE ATHLETICS, valid on the date - of the race. Note that no medical certificate will be accepted unless it is specifically issued for COMPETITIVE ATHLETICS. Soon due to expire medical certificates may be provided subsequently to pre-registration. No athlete who is serving a disqualification for violating the doping rules is allowed to register for the race. Online registration will be open on Friday, February 2nd 2018 and closed on Sunday, May 20th 2018.

The cost of registration will be divided into brackets:

    From 2 Febraury 2018 to 25 April 2018

  • LONG TRAIL 50 KM: 45 EURO
  • TRAIL 25 KM: 25 EURO
  • SHORT TRAIL 14 KM: 15 EURO
  • From 16 April 2018 to 20 May 2018

  • LONG TRAIL 50 KM: 55 EURO
  • TRAIL 25 KM: 30 EURO
  • SHORT TRAIL 14 KM: 15 EURO